CBSE and TCEEES Joint Conference, 16-18 June 2027 Tartu, Estonia

Conference fee and participation guidelines

Conference registration fee

Accepted presenters, chairs, and discussants must register by April 30, 2027, and pay the applicable registration fee unless eligible for a fee waiver.

Early bird registration fee (until March 31, 2027): €155

Early bird registration fee for AABS members and scholars whose primary institutional affiliation is with the University of Tartu (until March 31, 2027): €110

Standard registration fee (April 1–30, 2027): €175, including for AABS members and University of Tartu scholars.

Student registration fee (during both registration periods): €80

Guest registration fee (until June 4): €100, including coffee breaks. Guests are attendees who do not appear in the conference programme. The conference dinner may be booked separately, subject to availability.

The registration fee includes coffee breaks and the conference dinner.

For scholars whose primary institutional affiliation is with an institution in Ukraine, participation fees will be waived.

Format of the Conference

The conference will be held in person at the University of Tartu. Participants are expected to attend in person, and the organisers are unable to accommodate requests for online participation or proposals for hybrid sessions.

All participants should plan to make their own travel and accommodation arrangements. The organisers will issue visa invitation letters upon request.

Rules of Participation

The conference language is English. Practical information regarding travel, accommodation, registration, and conference venues will be made available on the conference website: www.tartuconference.ut.ee.

Should you find out that you are no longer available to take part in the conference, please notify the organisers as soon as possible by writing to tartuconference@ut.ee. A timely cancellation will ensure that another proposal can be accommodated.

The Programme Committee invites submissions for individual papers, full panels, roundtables and book presentations. All proposals will undergo review by the Programme Committee and Section Chairs. While individual paper proposals are welcome, full panel proposals are encouraged.

Individual paper proposals should include an abstract of no more than 250 words, keywords, and the author’s name, institutional affiliation, and contact information.

Panel proposals should include abstracts for three to four papers and an overall panel abstract, each of no more than 250 words, together with keywords for the panel and the names, institutional affiliations, and contact details of all paper authors. Where available, proposals should also include information about the chair and discussant; alternatively, these may be assigned later by the Programme Committee. Roundtable and book presentation proposals should include a session abstract of not more than 250 words and keywords, together with the names and institutional affiliations of four to five participants, including the session chair.

In the formation of panels and roundtables, we are committed to promoting diversity in gender, career stage, disciplinary background, and institutional and country affiliations, with the aim of fostering a broad range of perspectives and enhancing scholarly dialogue.

Panel Participant Guidelines

Adherence to time limits: Please be mindful of the time constraints and the fair allocation of time to all as you plan your talk and your session. Conference panels are one hour and forty-five minutes in length and generally consist of:

a chair, allotted a total of 5 minutes for panel and presenter introductions;
3–4 panelists, allotted 10–15 minutes each;
a discussant, allotted 10 minutes;
followed by 30 minutes for questions and discussion.

During the panel sessions, presenters ought to be proactive and play a role in discussing the other papers in the panel, in addition to presenting their own paper. For panels put together by the organisers, the panelists will be put in touch with the panel chair and each other.

Role of the chair: The chair should introduce the panelists, field questions from the audience, and make sure the panel stays within its 1-hour and 45-minute timeslot.

Role of the discussant: The discussant’s role is to provide another perspective on the papers presented in the panel. They should have read all the papers, which are shared by the panelists well in advance, before the conference, and be able to make some observations on each. They should help to facilitate a dialogue with the audience and stimulate discussion. Should they wish to, discussants can provide more detailed feedback in writing to presenters after the panel.

Roundtable Participant Guidelines

Roundtable organisers and chairs: Make sure that the roundtable addresses an important question. Set clear goals for the session that are achievable within the given time frame (1 hour and 45 minutes). Communicate the goals and format of the roundtable to the speakers very clearly. Be mindful of the time constraints and the fair allocation of time to all as you plan and conduct your session. Begin the session by introducing the topic and the speakers and informing the audience about the format. Keep in mind that discussion and interaction between speakers, and especially between speakers and the audience, are key features of roundtables. Involve the audience by taking questions and comments.

Speakers: Make sure that you understand the objectives of the roundtable and know what is expected from you. Confirm with the chair on the nature of your role in the session; the type and length of any introductory comments or presentation you should plan to give; and the roles of the other participants. Prepare appropriately.