Conference registration

Accepted presenters, chairs, and discussants must register by April 30, 2027, and pay the applicable registration fee unless eligible for a fee waiver. However, to facilitate planning and preparation, we recommend that all participants register as early as possible.

Early bird registration fee (until March 31, 2027): €155

Early bird registration fee for AABS members and scholars whose primary institutional affiliation is with the University of Tartu (until March 31, 2027): €110

Standard registration fee (April 1–30, 2027): €175, including for AABS members and University of Tartu scholars.

Student registration fee (during both registration periods): €80

Guest registration fee (until June 4): €100, including coffee breaks. Guests are attendees who do not appear in the conference programme. The conference dinner may be booked separately, subject to availability.

The registration fee includes coffee breaks and the conference dinner.

For scholars whose primary institutional affiliation is with an institution in Ukraine, participation fees will be waived.

Guest registration will remain open until 4 June. If you would like to attend the conference as a guest, please email tartuconference@ut.ee to request a link to the registration form.

Applying for a visa

Should you require a visa to enter Estonia, please contact the conference organisers, who will be able to provide you with the official invitation needed in the visa process. The organisers can only provide invitation letters to presenters of the conference.

Please state the following information about the person for whom the visa invitation is meant in an email to tartuconference@ut.ee:

• Full name (as it stands in passport)
• Citizenship
• Sex
• Date of birth
• Place of birth
• Passport number
• Issue and expiration dates of the passport
• Name of the issuing authority of the passport
• The particular Estonian Embassy or Visa Centre where you wish to apply for the visa

Estonian Ministry of Foreign Affairs’ website suggests that the usual processing time for short-term (C-type) visa applications is 15 calendar days, but we advise you to check with the embassies/consulates of Estonia or a country that operates on behalf of Estonia if you need to make an appointment in advance.

Restrictions on accepting visa applications for Russian citizens

The Government of the Republic of Estonia has imposed a restriction on citizens of the Russian Federation applying for short-term visas from 19 September 2022. Visa applications for conference travel are not accepted until further notice. If you already have a Schengen visa or other documents valid for entry, please make sure you can travel to Estonia before proceeding with conference registration. More information on the restrictions and visas for Russian citizens can be found on the Estonian Ministry of Foreign Affairs’ website.

Restrictions on non-biometric Russian passports

Starting from 31 March 2025, the Republic of Estonia no longer recognises non-biometric foreign passports issued by the Russian Federation. More information can be found on the website of the Ministry of Foreign Affairs of Estonia.

Entry/Exit System (EES)

The European Union is introducing the Entry/Exit System (EES) to register non-EU citizens each time they enter or leave the Schengen Area. The system will record fingerprints, facial images, and travel details electronically instead of stamping passports. Its purpose is to strengthen border security, prevent identity fraud, and track overstays more effectively. More information on the EES and its implementation in Estonia can be found on the Estonian Police and Border Guard Board’s website.