Academic affairs

Study in University has certain rules and regulations. For successful process, student needs to know, understand and follow these rules and regulations. For example academic calender and important dates etc.

26 October – 30 October

Studied semester

By November 9, half of the semester will be passed and the current spring semester will be counted as "studied" semester. It is important to understand the essence of studied semester, for those planning to take academic leave this semester! A student, who takes the academic leave as of November 9 or later must be aware that this semester is considered a regularly completed (=studied) semester for him/her, meaning required amount of ECTS credits must be earned for this semester in order to fulfill the expected work load. Student's progress towards the completion of the curriculum is measured on the basis of completed (=studied) semesters, the standard volume for each completed semester is 30 ECTS credits.

 

12 October – 23 October

Check your contact data in SIS

Reminder to check, add or update your personal contact information in Study Information System (SIS). It is important to ensure that you can be easily contacted whenever needed by phone or by e-mail. All students must have updated info in SIS.
Contact information - please make sure to check and update all fields and save the changes. Your phone number and your address in Estonia must be correct.
Bank account – Estonian bank account number must be inserted only by these students, who receive some payment from UT.
If you have not sent an Estonian identification code (11 digit number), please do so: studentvisasupport@ut.ee.
It is student's responsibility to guarantee that personal contact data is always updated throughout studies at the University of Tartu. It is for your benefit and your responsibility to ensure that in the case of need, the university can contact you immediately.

 

The e-mail address of the University of Tartu will be used in Moodle

We are planning a change that the e-mail address of the University of Tartu (with the end of ut.ee) will be added in students and lecturers Moodle account by the end of October. This e-mail address is taken from the central database and the student and lecturer cannot change it yourself in Moodle any more.
NB! The University cannot prevent notifications sent automatically from Moodle being placed in the spam folder of your personal e-mail inbox. Therefore, you must mark all university letters as trustworthy or regularly monitor the contents of this folder. Everyone who does not use their ut.ee mailbox on a daily basis is advised to forward their e-mails to their personal e-mail address. The instructions can be found on the Helpdesk wiki page at https://wiki.ut.ee/x/SDy5Ag and https://wiki.ut.ee/x/jQccBg.

 


The deadline for paying tuition fee is 20 October for the students who have to pay for their studies

The students, who would like to pay their tuition fee in cash, please note that payments in cash can be made at the Tartu office of the Coop Pank, located at Ülikooli street 4, Tartu. When paying your tuition fee, please make sure to have your invoice and personal ID document with you. The University’s Finance Office does not accept cash payments!

 

Coronavirus continues to spread in Estonia and globally

Acting responsibly is still the best way to prevent it. We remind:
1. when coming from countries with a high coronavirus infection rate, it is necessary to observe the movement restrictions laid down by the Ministry of Foreign Affairs;
2. in the study environment, it is necessary to maintain the required distance with other people and comply with the hygiene rules to reduce the likelihood of virus transmission;
3. stay home even with mild symptoms of a virus infection;
4. lets's use
hoia.me app. HOIA mobile app allows rapid notification of a possible close contact with a COVID-19 virus carrier and is safe to use.

5 October – 9 October

In the autumn semester of 2020/2021, an algorithm will contribute to the better use of course feedback

Course feedback is very significant for lecturers and programme directors for assessment of the quality of courses and introduction of changes. Therefore, it is particularly important that as many courses as possible would get enough feedback to improve and develop them.
Students have to give feedback on four courses in a semester (on one in doctoral studies). When feedback on a course has been given by fewer than five learners, feedback is not displayed to protect the persons and data. So, a notable part of the work done has been lost until now – students have deliberated on learning and teaching of the course, given their assessments and made their proposals, but the lecturers cannot see them and cannot change or improve anything.
To avoid such a situation and to use the whole feedback given, a SIS algorithm determines from the autumn semester of 2020/2021 for which courses it is compulsory for learners to give feedback. Depending on the number of registered learners, all the four courses needed may be determined by the algorithm for some students. If more students are taking the selected courses, two or three of the necessary courses may be determined, the others can be selected by the learners themselves. The student can see for which courses feedback is compulsory on the feedback page in
SIS.
The number of courses on which feedback is given is not limited; learners can voluntarily give feedback on more than four courses. Thus, learners can also give feedback on namely these courses that they wish to assess. Students’ feedback on all courses of the semester is highly appreciated. Namely cooperation forms a basis for good studies and teaching.
For further information on the system of giving feedback on courses see
https://ut.ee/en/studies/study-regulations/evaluation.

 

The deadline for paying the tuition fee is 20 October for students who have to pay the tuition fee.

28 September – 2 October

Proof of enrolment

If you need proof of enrolment at UT (for example for the employer), it can be requested from the respective dean’s office, institute, or college. Contact details are HERE.

21 September – 25 September

From today, there is a smart helper at the right corner of SIS through with you can search for information on studies from the university website and SIS in a simple and convenient way. Initially, the helper works in Estonian only. The helper cannot be asked questions yet, but it is constantly taught and developed.

14 September – 18 September

Check your contact data in SIS

Please check, add or update, if needed, your contact data in Study Information System (SIS). SIS needs to include functioning and currently used e-mail address, Estonian mobile phone number and home phone number and address in Estonia. It is student's responsibility to guarantee that personal contact data is always updated throughout studies at the University of Tartu. It is for your benefit to ensure that in the case of need, the university can contact you immediately. 
Please also insert your bank account number in order to receive the stipends/allowances.

The emails of the official email account of University of Tartu (name.surname[at]ut.ee) can be forwarded to another email address. It has automatically been done to students' personal email addresses for the newly created university email accounts. If you want to end this forwarding, you can do it by following these guidelines.

 

See important dates of first semester

7 September – 11 September

Rector: ten guidelines for studies

To ensure that face-to-face teaching can continue as long as possible where absolutely necessary, we ask you to apply the following guidelines in your studies.
1) STAY AT HOME WHEN ILL. Do not come to a face-to-face class even with the mildest symptoms of a viral disease! The lecturer will inform you about the requirements of completing the course if you must be absent from classroom studies due to illness or the requirement to self-isolate.
2) VIDEO LECTURES. We try to record as many lectures as possible and make them available for students who are ill, in self-isolation or cannot come to the lecture hall because the maximum seat occupancy has been exceeded.
3) FILMING SEMINARS AND PRACTICAL CLASSES. Filming students in seminars and practical classes is allowed only for teaching purposes and so that it is visible only for people registered for the course.
4) LARGE GROUPS ARE SPLIT UP. If more than 30 participants take part in a face-to-face class, they must be dispersed in the lecture hall so that its seat occupancy remains below 50%. If all participants cannot fit in the lecture hall in such a way, making a video recording is the first solution. To plan seat occupancy, the lecturer can divide students into groups, some of which can come to the lecture hall and some participate remotely, or require that participants preregister to the lecture.
5) MASK IS ONE SOLUTION. If video recording is not technically viable or not reasonable due to the nature of the course and participants cannot be dispersed, they must wear a mask. It is your duty to take the mask with you.
6) ATTENDANCE SHEET. All participants in face-to-face studies are registered so that close contacts could be rapidly identified and informed of the need to self-isolate in case a participant turns out to be infected. The attendance sheets are sent to the Health Board only if an infected person has participated in face-to-face studies. The sheets are not used for any other purpose but the rapid identification and contacting of close contacts. According to current legislation, putting down your name on the attendance sheet is voluntary, unless the requirements of the syllabus foresee verifying attendance. If the attendance sheet is missing or not complete to the lecturer’s knowledge, the university sends to the Health Board the list of persons registered for the course and their contact details. Attendance records collected in an online environment are retained until the end of the semester and then destroyed.
7) CORRECT CONTACT DETAILS IN SIS. Please check that your contact details in the SIS are correct so that we could quickly inform you of changes in the organisation of studies or the need to self-isolate. Make sure that your email address, phone number and address (actual place of residence in Estonia) is up to date.
8) CHANGES ARE RECORDED IN SIS. Lecturers record all changes in the organisation of the course in the SIS at the earliest opportunity. Students are expected to proceed from the information available in the SIS.
9) CLEANING HANDS, AIRING ROOMS AND AVOIDING GATHERINGS. Wash your hands often and use hand sanitiser. Lecture halls are aired between the lectures. Avoid crowded gatherings in the corridors.
10) LET’S USE
HOIA.ME APP. Let’s act responsibly and lead by example. HOIA mobile app allows rapid notification of a possible close contact with a COVID-19 virus carrier and is safe to use.

May the academic year be safe for all of us!

Toomas Asser
Rector, Professor

 

Course registration deadline for the first year students is September 14.

 

Completion of curriculum

Students are required to complete the curriculum they are registered to. The university checks the students’ progress in completing their curriculum. More info HERE. Students are transferred to the next study year by 15 September.

 

Other important first semester dates

 

A new official e-mail address of University of Tartu has been created for all the students

A new official email account of the University of Tartu and the address in the form name.surname[at]ut.ee have been created for you. You can access your email account with most email applications (Outlook, Thunderbird, etc.) as well with the web interface (kiri.ut.ee).
This aims to ensure that all study-related information reaches all students smoothly and that all students can use the full functionality of the university’s information systems and Microsoft Office 365 solutions, including collaboration calendars, group work, notifications from Teams, SharePoint and OneDrive. 

Emails sent to the official email address can be forwarded to another email address. We have automatically forwarded all emails to your personal email address. If you want to end this forwarding, you can do it by following these guidelines. The automatic forwarding has not been made for those who already had UT e-mail address before. 

31 August – 4 September

Vice Rector for Academic Affairs Aune Valk: welcome (back) to the university!

Vice Rector for Academic Affairs Aune Valk sends her greetings for the beginning of the academic year to new international students, and explains how studies are organised this autumn. Look at Vice Rector for Academic Affairs Aune Valk adressing HERE.

 

Opening of the 2020/2021 academic year of the University of Tartu

To celebrate the start of the academic year, students will be greeted by Rector Toomas Asser, Mayor of Tartu Urmas Klaas, President of the UT Student Union Karl Lembit Laane and a representative of first-year students. Join us in front of the main building or watch the broadcast by UTTV! Read more …

 

About studies in the autumn semester of 2020/2021

The academic year starts on 31 August. Everyone should be prepared to use more digital technological devices for participation in studies than earlier.
Besides face-to-face classroom studies, e-learning will be used, so that if necessary (for example, if further restrictions are imposed), online or partially online studies could be used. In the course schedule in the SIS you can see how studies are organised in each specific course.
If there are more than 30 people attending a lecture, then should be seated farther apart in the lecture hall so that the room is up to half full. If that is not possible, face masks should be worn.
An e-learner’s handbook has been compiled, which is available here. The handbook points out the e‑learning options students can encounter during studies, the devices they may need for e-learning, and who to contact for help.
Rector Toomas Asser reminds three basic truths that every student participating in lectures, workshops and practical classes must observe, so we could considerately continue our everyday activities in the corona era:
1. when coming from countries with a high coronavirus infection rate, it is necessary to observe the movement restrictions laid down by the Ministry of Foreign Affairs;
2. in the study environment, it is necessary to maintain the required distance with other people and comply with the hygiene rules to reduce the likelihood of virus transmission;
3. stay home even with mild symptoms of a virus infection.
See also recommendations to teaching staff that should be considered when planning the studies in the autumn semester.
If you turn out to be a coronavirus carrier or a close contact, we strongly recommend you to inform your academic affairs specialist or programme director. Rapid exchange of information helps us prevent the spread of the virus and reduce unnecessary panic resulting from the lack of information. For the latest information, please visit ut.ee/en/corona.
UT students holding non-EU citizenship and returning to Estonia from abroad have been contacted by the Study Abroad Centre over the summer regarding self-isolation and testing rules that must be followed. All requirements are summarized HERE. Please also see new info on transportation arranged by UT. If the students returning have any questions, please contact studyabroad@ut.ee.
New international students, who either have arrived or plan their arrival in Estonia, please follow the guidelines we have communicated to you and which are available in the format of Q&A HERE
Additionally, please check the Getting Started website. You find some useful information there, especially in the section of "Orientation course presentations". For contacting Study Abroad Centre, please find more info HERE

 

Rector Toomas Asser in live interview on how the university starts the new academic year

In a live interview on Tuesday, 1 September at 13:00, Rector of the University of Tartu Toomas Asser speaks about the organisation of studies and work at the university this autumn. The interview focuses on what to keep in mind in this academic year in the circumstances of the spread of coronavirus and to what extent regular classroom studies will be replaced by e-learning. In addition, the rector once again reminds viewers how to keep oneself and others safe at work and during studies and what to do in case of illness. View the live webcast in Microsoft Teams. During the webcast, viewers are welcome to post questions to the rector.The live interview is held in Estonian. The recording of the interview with English subtitles will be published on the website of the University of Tartu on 2 September.

 

Ask support from your peer tutors

Peet tutor is a volunteer student who is offering support for new students with adjusting student life in University of Tartu. Tutors act for almost all study programmes, the names of official tutors by study programmes are available here

 

Moodle log in has changed

Moodle login has changed. Students log in to Moodle with UT account OpenID (you all have this), using the username of the university computer network in the form of username[at]ut.ee and the corresponding password.
If you have already logged in to an MS Office 365 product in a web browser, you will no longer be asked for a username and password when logging in to Moodle with OpenID. If you have logged in to Moodle with OpenID and log out of Moodle, you will be logged out of all MS Office 365 products in the web browser.

 

Course registration deadline for the first year students is September 14.

24 August – 28 August

About studies in the autumn semester of 2020/2021

The academic year starts on 31 August. Everyone should be prepared to use more digital technological devices for participation in studies than earlier.
Besides face-to-face classroom studies, e-learning will be used, so that if necessary (for example, if further restrictions are imposed), online or partially online studies could be used. In the course schedule in the SIS you can see how studies are organised in each specific course.
An e-learner’s handbook has been compiled, which is available here. The handbook points out the e‑learning options students can encounter during studies, the devices they may need for e-learning, and who to contact for help.
Rector Toomas Asser reminds three basic truths that every student participating in lectures, workshops and practical classes must observe, so we could considerately continue our everyday activities in the corona era:
1. when returning from countries with a high coronavirus infection rate, it is necessary to observe the movement restrictions laid down by the Ministry of Foreign Affairs;
2. in the study environment, it is necessary to maintain the required distance with other people and comply with the hygiene rules to reduce the likelihood of virus transmission;
3. stay home even with mild symptoms of a virus infection.
See also recommendations to teaching staff that should be considered when planning the studies in the autumn semester.
If you turn out to be a coronavirus carrier or a close contact, we strongly recommend you to inform your academic affairs specialist or programme director.
UT students holding non-EU citizenship and returning to Estonia from abroad have been contacted by the Study Abroad Centre over the summer regarding self-isolation and testing rules that must be followed. All requirements are summarized HERE. Please also see new info on transportation arranged by UT. If the students returning have any questions, please contact studyabroad@ut.ee.

Moodle log in has changed

Moodle login has changed. Students log in to Moodle with UT account OpenID (you all have this), using the username of the university computer network in the form of username[at]ut.ee and the corresponding password.
If you have already logged in to an MS Office 365 product in a web browser, you will no longer be asked for a username and password when logging in to Moodle with OpenID. If you have logged in to Moodle with OpenID and log out of Moodle, you will be logged out of all MS Office 365 products in the web browser.

Courses registration

Courses registration deadline for the autumn semester is August 30. Course registration deadline for the first year students is September 14.

Extension of studies

The students whose end of studies is approaching (check SIS for the final date of your studies) need to submit an application for extension before the final date of studies to the respective dean’s office, institute, or college.

Tuition fees 2020/2021

There is no increase in the tuition fees for the students currently enrolled in the English taught programmes at UT.