Program / Agenda

The event will take place in the building of the Institute of Ecology and Earth Sciences of the University of Tartu, where also the Department of Geography is located: https://spaceapps2018.ut.ee/location-info

Event agenda is planned as follows. It might be subject to smaller changes, please keep yourself update and check by occasionally :-)

Friday, 19th of October:

5:00 pm (Check-in opens)
Check-in for participants.

Also on-site registration for late deciders. If you haven't registered online, this is your last chance on the day to get registered and join the hackathon. However, we'd like to encourage everyone to register early online, so we can better plan contingents of food, working space etc.

6:00 pm (Welcome session starts)

All gather in the main auditorium. We will start with some introductory words, explain the general program, the available locations and important housekeeping notes for the weekend. We will also introduce the panel that will eventually grade your final team outcomes on Sunday afternoon.

Then we will have some inspiring presentations to set the vibe:

6:10 pm

We are very excited to have Martin Jüssi,  the GIS and Earth observation account manager of CGI Estonia: A space enthusiast with a background in interdisciplinary space studies and geoinformatics.

6:20 pm

We even will have the chance to get a live Skype call with a NASA scientist, who has also worked on ESTCube:

Andris Slavinskis, Research Scientist - Tartu Observatory and NASA Ames Research Center: "Riders on the Solar Wind: Multi-Asteroid Touring"

(see here for more info on Andris: https://www.andris.space/)

6:30 pm (Idea Pitches)

We will introduce the mentors. We are very glad to have several mentors available for the teams over the course of the weekend, Mentors will be around on 20th and 21st for about 2 hours per day and give feedback about the work that teams have been doing.

Then suggested topics are presented in short pitches and teams can form by joining the pitched ideas. Everybody can pitch an idea, participants, mentors, sponsors, panel members. Some preliminary teams might already have formed and brought their own idea. These will also have to give a pitch in order to introduce themselves and can advertise how many places would be available in their team or which type of skill that would really need in their team. 

7:00 pm (Teams form and the hacking begins...)

Pizza time, sponsored by Cybernetica

It will be good if teams comprise of people with different complimentary skills. Teams should have minimum 3 up to 5 (in exceptional cases maybe 6) members. Ideas that don't get enough members need to be left aside. If a team is full, please choose another idea to join.

When all teams are formed, we'll formally announce the start of the hacking time!

Our support staff will help you however we can. We'll be around and help you navigating the premises, opening of rooms, labs and open spaces in the mornings and locking in the evenings, etc.

11:00 pm - Building will be closed. Please consider getting some sleep :-)


Saturday, 20th of October:

8:00 am
Open doors and hacking :-)

2:00 pm:
Lunch time at Hektor Hostel, sponsored by Tartu City Government

3-5 pm:
Mentors aim to attend the event on 20th and 21st, ca 2 hours per day and give feedback about the work that teams have been doing.

8:00 pm:
Pizza time, sponsored by Datel

11:00 pm - Building will be closed. Please consider getting some sleep :-)


Sunday, 21st of October:

8:00 am
Open doors and hacking :-)

10 am-12 pm:
Mentors give feedback about the work that teams have been doing.

12:00 pm (30 minutes):
We would like to give the teams a short upgrade on their pitching skills. We will have a short presentation on things to consider to make your presentation (the pitch) as captivating and inspiring as possible. It will be an important part of your team's result how you present the outcomes. All presenting team members should attend.

4:00 pm (Final presentations and awards ceremony)
All hands down :-)

The teams gather in the main auditorium and will then present their results in a fascinating captivating final presentation. Each team will have a presentation of 3 to maximally 5 minutes (depending how many teams we will have eventually).

After the presentations the panel will come together and grade all the teams by their presentation and results. When the decisions are made the team scores and ranks will be revealed and the prizes and certificates presented to the teams.

We aim to record or even live-stream the presentation of the teams, the prizes and the awards ceremony.

The event will finish around 6:00 pm

Afterwards we will meet for some relaxed after-event socialising in a local pub. Everybody free to join.

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