Arrival ABC

We hope that you have received all information necessary to process your visa/temporary residence permit application from our Welcome Web
Here are the fundamentals for those students who are about to arrive or have already arrived at the University of Tartu.
We strongly advise you to use the checklists down below in order to keep track of all the most relevant procedures after your arrival at UT. There is one checklist for short-term students and one for degree-seeking students. You are advised to make sure that you do not skip any of the steps. Also, due to all the different cards that students may need to apply for, you will find a table with some brief information as to what to use each card for, whether it is compulsory, etc.

Checklist (Short-term/Visiting Students)

Action

Timeframe

More information

Your UT username and password will be sent to you by email. If you have not received your UT username and password, please contact the Study Abroad Centre.

Before the beginning of the semester.

Username, Email, First time in SIS

(Erasmus students) Get your certificate of arrival signed (if you home university requires it) and pick up your Learning Agreement at the Study Abroad Centre.

Upon arrival to Tartu

Register for courses in the Study Information System (SIS/ÕIS in Estonian).

NB! Should you have any question concerning registration for courses, please contact your institute/school/college or programme director.

By September 17, 2018.

Using the SIS

Fill out your contact information in the Study Information System. Make sure your contact information is correct and keep it updated!

By September 17, 2018.

See the "Personal Data" section of the SIS. 

In order to receive a stipend from UT, you are advised to open a local bank account and insert the account number into the SIS.

Within the first weeks of the semester.

Opening a bank account

Pay your tuition fee (if applicable).

Based on the invoice issued by UT. 

Tuition fees

C-visa holders: Begin applying for a D-visa (if you will be staying in Estonia for more than 90 days) at the Police and Border Guard Board.

Immediately upon arrival in Tartu!

Non-EU citizen resident permits and visas

D-visa holders: request an Estonian ID-code (isikukood) from the Tartu Country Government (Tiigi 12).

As soon as possible.

D-visa information

EU citizens: register as a resident of Tartu at the Tartu Population Registry (Küüni 5) in order to have the right of residence in Estonia and receive your ID-code 

Within one month after your arrival in Estonia.

EU Citizen's Right of Residence

EU citizens: After completing the above step, apply for an Estonian ID-card from the Police and Border Guard Board (Riia 132) which certifies your right of residence in Estonia and allows you to use various e-services. 

After registering as a resident of Tartu

EU citizens: Apply for an ID Card

Send your Estonian ID code (isikukood) to the Study Abroad Centre: studentvisasupport@ut.ee

 

As soon as you have received it.

Start looking for a family doctor and register yourself with the doctor of your choice.

As soon as possible.

Estonian health care system  

Checklist (Degree-seeking Students)

Action

Timeframe

More information

Your UT username and password will be sent to you by email. If you have not received your UT username and password, please contact the Study Abroad Centre.

Before the beginning of the semester.

Username, Email, First time in SIS

Fill out your contact information in the Study Information System (SIS/ÕIS). Make sure your contact information is correct and keep it updated!

As soon as possible. 

See the "Personal Data" section of the SIS. 

Register for courses in the SIS.

 NB! Should you have any question concerning registration for courses, please contact your institute/school/college or programme director.

Within the first two weeks after the beginning of the semester

Registering for Courses

In order to receive a stipend from UT, open a local bank account and insert the account number into the SIS.

Within the first weeks of the semester.

Opening a bank account

Sign your tuition fee contract at your respective dean’s office (bachelor and master's students of English-taught programmes). Tuition-waiver scholarship contracts will be sent to students by e-mail and these need to be taken back to the Office of Academic Affairs (Ülikooli 18, 134)

Within two weeks after the beginning of the semester.

Covering the cost of tuition

PhD students: lndividual study plan added to SIS.

Within two weeks from matriculation

PhD Individual Study Plan

Non-EU citizens: If you will be studying in Estonia for more than 6 calendar months and have not applied for an Estonian Temporary Residence Permit (TRP) yet, begin applying for it at the Police and Border Guard Board. You will receive your Estonian ID-code (isikukood) along with your TRP.

Immediately upon arrival in Tartu!

Non-EU citizen resident permits and visas

Non-EU citizens: After having received your TRP card (if applicable), register as a citizen of Tartu at the Population Register Office in Tartu (Küüni 5).

As soon as possible after receiving TRP card

After receiving your TRP

EU citizens: register as a resident of Tartu at the Tartu Population Registry (Küüni 5) in order to have the right of residence in Estonia and receive an Estonian ID-code (isikukood).

Within one month after your arrival in Estonia.

EU citizens: After completing the above step, apply for an Estonian ID-card from the Police and Border Guard Board (Riia 132) which certifies your right of residence in Estonia and allows you to use various e-services. 

As soon as possible.

EU citizens: Apply for an ID Card

Pay your tuition fee (if applicable)

Based on the invoice issued by UT.

Tuition fees

Send your Estonian ID code (isikukood) to the Study Abroad Centre: studentvisasupport@ut.ee

As soon as you have received it.

Start looking for a family doctor and register yourself with the doctor of your choice.

As soon as possible.

Estonian health care system  

Check also the Important Dates on 1st Semester.

What cards do I need during my studies?

Card

What for?

Obligatory?

Where and how to get?

How much?

ISIC

Proves student status; several discounts internationally.

No

https://www.isic.org/get-your-card/

When opening a bank account at Swedbank or SEB.

Costs regulated by the purchasing power within each country

ESNcard

Proves your status as a member of the Erasmus Student Network; several discounts; benefits in Tartu

No

ESN Tartu office
Pikk 14-206

Tu 19:30-20:30

10 €

UT student card (find out about it here)

Proves UT student status ; discounts in Estonia at public transportation, sports facilities, doctors, dentists…

No

Your dean’s office

Free of charge

Estonian ID card (EU citizens only) 

Proves one's right to stay in Estonia; access to UT library, e-services (banking, digital signing, mobile ID), authentication; different discounts in Estonia

Compulsory and available only for students from the EU studying in Estonia at least 3 months.

Migration Bureau

Riia St. 132

Mo-Fr 9:00-17:00

(Within one month from receiving your right of temporary residence and Estonian ID code)

25 €

Temporary residence permit card (non-EU citizens only)

Proves one's right to stay in Estonia;  access to e-services (banking, digital signing, mobile ID), authentication

Compulsory and available only for degree-seeking students from non-EU studying in Estonia more than 6 months. Not for D-Visa holders.

After applying for the TRP, the students are informed when and where they get TRP card

64€ in Estonia; 80€ abroad

Library card

Access to UT library services

NB! UT library printing service is accessible only with an Estonian ID card or a bus card (available at any R kiosk).

You can additionally print from your computer or mobile device. Further information at this link.

Not compulsory for students who use their Estonian ID card as UT library card

W.Struve 1

Mo-Fr 10:00-21:00
Sat-Sun 12:00-18:00

1.6 €

Tartu bus card

Contactless card or sticker for use on all city buses in Tartu; student discounts are available.

No

Any R-Kiosk, post office, the bus station, and some stores. A full list of sales points is available here.

You can top up your bus card at any R-Kiosk or you can do it electronically here.

European Health Insurance Card

Covers some medical services (such as visit to General Practitioner)

Only for EU citizens

Health insurance institution of your home country

Free of charge

Store customer cards

Many stores (e.g., Kaubamaja, Selver, Rimi, Konsum, Maxima and others) offer customer cards that allow you to save money and/or accumulate bonus points when you shop. 

No

From the cashier or at the info desk of the store 

Varies; generally under 2 

Estonian ID-card/ID code depending on your country of origin

I am from an EU country

  1. EU citizens must register their residence in Tartu and apply for an Estonian ID-card, detailed information is here
  2. Upon registering their residence, all EU citizens get automatically an Estonian ID code (isikukood).
  3. Once you get an Estonian identification code, please send it to the Study Abroad Centre at studentvisasupport@ut.ee.
  4. With an Estonian ID card you can use various digital services, an Estonian ID code allows to use transport discount, register with a family doctor etc.

I am from non-EU country and have D–type visa

  1. Who needs D-type visa, please see here
  2. D-Visa holders do not automatically get and an Estonian ID code (isikukood). However, it is highly advisable to get it, as it grants the student the possibility to receive transportation discounts, to register with a family doctor or to use a variety of other e-services.
    Where and how to get an ID code, please see here: (long term D-visa)
  3. Once you get an Estonian ID code, please send it to the Study Abroad Centre at studentvisasupport@ut.ee.
  4. D-Visa holders do not get an Estonian ID-card, thus they cannot use digital services applicable with the ID card.  

I am from non-EU country and have TRP

  1. Who needs TRP, please see here
  2. TRP holders get an Estonian ID code with their TRP (isikukood). After getting your TRP, you have to register you residence in Tartu. Where and how to register, please see here
  3. Send your Estonian identification code to the Study Abroad Centre at studentvisasupport@ut.ee
  4. TRP holders get a TRP card /Estonian ID card, thus they can use digital services applicable with the card and other services.

Welcoming programme to settle in Estonia

The Government of Estonia offers a programme to facilitate foreign nationals with fundamental information about working and studying in Estonia, social aspects, family life, organization of everyday life and Estonian language. You are eligible to participate in the programme only if you are a foreign national who has resided in Estonia for less than 5 years and if you comply with the following:

  1. A foreign national who has been granted temporary residence permit (TRP) in Estonia.
  2. Citizen of the European Union who has acquired the temporary right of residence in Estonia.
  3. Family member of a citizen of the European Union who has been granted the temporary right of residence in Estonia.

Please find fully-detailed information about the programme and how to apply here:
Welcome to Estonia: Welcoming programme

NB! Please note that D-Visa holders are not eligible to participate in this programme.

Quick reference guide

UT Support Services
ServiceWebsiteContact
Study Abroad Centre (SAC)SAC

Your study coordinator

UT Main Building (Ülikooli 18) Room 134

Student-to-student support servicesGetting Started-
IT ServicesArvutiabiarvutiabi@ut.ee
Visa assistanceResidence Permits and Visasstudentvisasupport@ut.ee
Financial mattersGetting Started
Counselling for students with special needsnoustaja@ut.ee
Center for Academic Writing (AVOK)AVOK

avokeskus@ut.ee

Career counselling-

noustaja@ut.ee

Psychological counselling-psyhholoog@ut.ee
Support Services Beyond UT
BankingInfo about banking system-
Student dormitoriesTartu Student Villageinfo@campus.ee
Health careInfo about health care system-
Sports facilities

Info about sports facilities

UT Sports Club

For UT Sports Club: info@tysk.ee
Safety and security

Rescue Service

Police & Border Guard

Emergency number: 112

Police & Border Guard Address: Riia 132

Visas

Police & Border Guard

migrationadvice@politsei.ee

Tartu Population Registry Service (to register your place of residence)

Population Register

rt@raad.tartu.ee
Küüni 5