Organisation of studies during the state of emergency – information for students

Last updated on 20 May 2020
 

Suggestions and solutions
 

  • Changes in the syllabi are made by 25 March and can be seen in the Study Information System (SIS) in the field “Other information”. If you have not received information about changes made in your programme, please contact your programme director or academic affairs specialist.
     
  • No exceptions are made in the payment of tuition fees. If a student notifies us that they are unable to pay the tuition fee in due time due to the emergency measures taken in their home country or in Estonia, the faculty has the right to allow, in justified cases, payment of the fee in instalments, according to an agreed payment schedule. It is also possible to postpone payment until the end of the emergency situation.
     
  • The UT Counselling Centre supports our students and offers advice on organisation of studies, career and psychological counselling remotely through videoconferencing, regular phone calls and e-mails. See the contacts: ut.ee/en/counselling
    For the questions linked to the reorganization of studies due to the emergency situation, please consult your faculty’s academic affairs specialist and check “Frequently asked questions”
    Hotline 1247 provides information on issues related to coronavirus. The hotline is available 24/7 and it is free of charge for the callers. Hotline 1247 also offers psychological first aid, see more here

  • International students, who do not have health insurance and/or family doctor, please read on coronavirus treatment here

  • Guidelines for efficient learning during the state of emergency

  • If you have not found a suitable tool for online groupwork or other communication needed for studies, or you experience problems with a system you currently have, consider using MS Teams as it is very easy to use. Instructions for meetings or seminars here
     
  • Guidelines on distance learning and work for students
     
  • The graduation ceremonies are held from 15 to 20 June. All ceremonies are held in an online environment, meaning that all who wish can participate.

 

17 April 2020

 

We suggest our international students should stay in Estonia. Still, if you have decided to go back home, please check the travel advice to the country you are travelling to, emergency situation travel information from the Ministry of Foreign Affairs website and consult the nearest embassy of your home country.

The non-EU students, who have decided to leave or have left Estonia due to the emergency state, please note that you can maintain their visa/TRP while being at home as you continue studies remotely (following on-line courses).

We suggest international students contact Study Abroad Centre (studyabroad@ut.ee) or their Programme Director about their concerns.

 

 

1. The university’s general position is that we try to continue studies, as much as possible, at the same pace and in the same volume as planned. The form and method of studies must change, and we have to be ready to give up our usual good practices and learn new ones. We will support each other in this.

2. We will offer lectures and seminars online, using the existing environments; seminars can also be conducted in the written form in a forum. All courses in which online teaching can be organised will continue in this format until the end of the semester.

3. Changes in a course may be made by the staff member responsible for the course, in consultation with the programme director, if necessary. It is understandable that some lectures and seminars may be cancelled in the first weeks. It is important that responsible teachers inform the students of their course of what will happen in the course, and where, how and when. The changes are initially planned up to 1 May and changes are also made visible in the syllabus in the Study Information System at the earliest opportunity.

4. Practical classes must be postponed, their volume reduced or creative solutions found to do things differently or replace with other forms of study. It may not always be possible. Here the staff member responsible for each specific course together with the programme director must make the decision.

5. The Office of Academic Affairs informs students through the Study Information System. We update important changes in the webpage “Organisation of studies during the state of emergency – information for students“.

6. For those who are not graduating this year, it is possible to consider extending the studies into the summer or discuss whether certain actions could be postponed and undertaken in the autumn.

7. The student’s study period lasts until the end of August, even if the semester ends in June. Some students’ study period may also be shorter due to academic leave. If the postponement of practical classes or other changes create problems for such students with completing their curriculum, the programme director will make a request to the dean to extend the study period of these students.

8. UT students who are studying abroad this semester but have had to interrupt their studies abroad should contact the academic affairs specialist or programme director to ask whether they can continue studies at the UT. If it is not possible, we ask the academic affairs specialists to inform the Office of Academic Affairs of such cases. We consider extending the studies of such students by a half-year; decisions will be made when it is clear how many people and how many ECTS it concerns.

9. Individual laboratory experiments necessary for the graduation thesis will be classified as research and may be continued if all measures to prevent the spread of coronavirus are taken, including, of course, staying at home if symptoms of illness occur. In case the graduation thesis requires using interviews for data collection, this can be done using electronic channels. One-on-one or small-group interviews could be allowed in face-to-face settings, if precautionary measures were taken.

10. When we organise admission to master’s and doctoral studies, we will definitely have to take into account how the first and second-level graduations progress.

11. Students, who used to receive their stipend in cash, please note that all cash transactions are suspended by the UT Finance Office, including payments of various stipends. Stipends can either be transferred to a foreign bank account or to someone else's bank account. In both cases please contact (kaie.aia@ut.ee) and clearly state and confirm your request and provide all details of your foreign account or the recipient’s account.

12. There have been questions about postponing the payment of tuition fees. Currently there is no need to change anything about this. We will continue work, just using a different form of study. If due to the state of emergency (postponed practical classes etc.), the completion of courses is delayed, causing a payment claim for missing credits, we will have to make changes.

13. The next deadline for the payment of tuition fees in English-taught curricula is 20 March 2020, without exceptions. If a student notifies us that they are unable to pay the tuition fee in due time due to the emergency measures taken in their home country or in Estonia, the faculty has the right to allow, in justified cases, payment of the fee in instalments, according to an agreed payment schedule.

14. It is possible for students to take an academic leave at their own request even if they have already used a part of the academic leave at their own request. The total length of the academic leave is still one year. It is possible to apply for the remaining part of the one-year academic leave until May 1, 2020.
Students who have not taken academic leave at their own request and would like to use a part of it during the emergency situation can apply for it now. We are making a proposal to the senate to allow also students whose academic leave starts in the period 16 March – 1 May 2020 to use their academic leave in two parts. At the moment our regulations do not allow it. Students who want to take an academic leave in this period may apply for an academic leave of six months and use the remaining six months later.

15. The programme director may allow students to the thesis defence or to take a final exam even if they have not completed certain courses of their curriculum. This applies in case practical courses are postponed and take place before the beginning of the next academic year. In this case, students will be deleted from matriculation register in connection with completing their curriculum and issued a diploma after they have completed all courses.

 

Follow constantly updated information and instructions about coronavirus for the university’s students and staff: https://ut.ee/en/corona