{"id":55,"date":"2024-04-04T04:36:12","date_gmt":"2024-04-04T01:36:12","guid":{"rendered":"https:\/\/sisu.ut.ee\/andmehaldus\/vastutusalad-ja-andmehalduse-maksumus-et\/"},"modified":"2024-04-04T04:37:02","modified_gmt":"2024-04-04T01:37:02","slug":"vastutusalad-ja-andmehalduse-maksumus-et","status":"publish","type":"page","link":"https:\/\/sisu.ut.ee\/andmehaldus\/vastutusalad-ja-andmehalduse-maksumus-et\/?lang=en","title":{"rendered":"Roles and Responsibilities. RDM Costs"},"content":{"rendered":"<p style=\"text-align: justify\">\n\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">Creating and updating of the DMP is a collective effort. However, to facilitate the completion of the project, to ensure the quality of its results and data, and to publish articles, persons responsible for each step of this effort need to be appointed. <\/span><\/span><\/span>\n<\/p>\n<blockquote>\n<p style=\"text-align: justify\">\n\t\tResponsibilities can be taken according to positions or workflow.\n\t<\/p>\n<\/blockquote>\n<p style=\"text-align: justify\">\n\t<b>Principal investigators (Project leaders)<\/b>\n<\/p>\n<ul>\n<li style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">should make sure that all members of the research group, including doctoral students, are aware of the data management policy of the group<\/span><\/span><\/span>\n\t<\/li>\n<li style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">should be responsible for the creation and complementing of the DMP during the whole project<\/span><\/span><\/span>\n\t<\/li>\n<li style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">are responsible for signing and carrying out all binding agreements<\/span><\/span><\/span>\n\t<\/li>\n<li style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">coordinate data management in cooperation projects<\/span><\/span><\/span>\n\t<\/li>\n<li style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">plan data management-related expenses<\/span><\/span><\/span>\n\t<\/li>\n<\/ul>\n<p style=\"text-align: justify\">\n\t<strong>Supervisors of doctoral students<\/strong>\n<\/p>\n<ul>\n<li style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">support doctoral students in the creation of DMP by supervising and solving specific problems<\/span><\/span><\/span>\n\t<\/li>\n<li style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">ensure that doctoral students acquire data management skills<\/span><\/span><\/span>\n\t<\/li>\n<li style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">make sure that the underlying data and software of PhD theses will be managed and published as the FAIR data, suitable for storing in repositories<\/span><\/span><\/span>\n\t<\/li>\n<\/ul>\n<p style=\"text-align: justify\">\n\t<strong>Doctoral students<\/strong>\n<\/p>\n<ul>\n<li style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">are responsible for ensuring that the data they have collected are organised and documented according to the DMP<\/span><\/span><\/span>\n\t<\/li>\n<li style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">make sure that their data will be the FAIR data at the end of the project<\/span><\/span><\/span>\n\t<\/li>\n<li style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">when facing problems, ask for help and training<\/span><\/span><\/span>\n\t<\/li>\n<\/ul>\n<p style=\"text-align: justify\">\n\t<span lang=\"EN-GB\"><span style=\"line-height:115%\"><span><span style=\"color:#333333\"><strong>Responsibilities may be shared by the operations carried out with the data or by work flows.<\/strong> <\/span><\/span><\/span><\/span>\n<\/p>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">It is necessary to determine the persons responsible for collecting data, for documenting and providing it with metadata, and for data protection and making of backups.<\/span><\/span><\/span>\n<\/p>\n<blockquote>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">The research group working on a project is also supported by other structural units of the university, such as the Grant Office, the IT Office and the Library.<\/span><\/span><\/span>\n\t<\/p>\n<\/blockquote>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">If additional staff is hired, it is necessary to inform them about their role and responsibilities.<\/span><\/span><\/span>\n<\/p>\n<p style=\"margin-bottom:7.5pt\">\n\t<!--break-->\n<\/p>\n<h3 style=\"margin-bottom: 7.5pt;text-align: justify\">\n\tData Management Costs<br>\n<\/h3>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">It is advisable to indicate the data management costs already when applying for a grant. Costs occur at each stage of the data life cycle.<\/span><\/span><\/span>\n<\/p>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t<span style=\"line-height:normal\"><b><span lang=\"EN-GB\"><span style=\"color:#333333\">Data collection<\/span><\/span><\/b><span lang=\"EN-GB\"><span style=\"color:#333333\">\u00a0<\/span><\/span><\/span>\n<\/p>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">One of the possibilities is to purchase the data. If the data is collected by the group members, some guidelines or patterns for data collections may be needed. <\/span><\/span><\/span>\n<\/p>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">If the data consists of video interviews or recorded interviews of target group members, it is necessary to transcribe the recordings. To save the time of highly qualified researchers, it is advisable to hire students who need part-time work.<\/span><\/span><\/span>\n<\/p>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">It may be necessary to translate the interviews or other similar materials, but the translation service is expensive and should be taken into account beforehand.<\/span><\/span><\/span>\n<\/p>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">Still some other aspects need to be considered when collecting data:<\/span><\/span><\/span>\n<\/p>\n<ul>\n<li style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">If personal data is collected, you have to make sure whether the group has necessary competence for drawing up the forms for obtaining consent.\u00a0<\/span><\/span><\/span><span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">It is necessary to find out whether the consultations of a data protection specialist are free of charge or for a fee\u00a0<\/span><\/span><\/span>\n\t<\/li>\n<li style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">Can you obtain the software needed for data collection free of charge, or should it be purchased, or do you need to develop it yourself? <\/span><\/span><\/span>\n\t<\/li>\n<li style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">Do you have the necessary hardware? Can it handle the planned volume of your data? <\/span><\/span><\/span>\n\t<\/li>\n<li style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">How do you collect data during field work, do you need some special equipment? Is it necessary to offer special training to the persons who will collect data and use the equipment? <\/span><\/span><\/span>\n\t<\/li>\n<\/ul>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t<span style=\"line-height:normal\"><b><span lang=\"EN-GB\"><span style=\"color:#333333\">Documentation<\/span><\/span><\/b><span lang=\"EN-GB\"><span style=\"color:#333333\">\u00a0<\/span><\/span><\/span>\n<\/p>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">It is inexpensive when done continuously, but when it has to be done retrospectively, it can be expensive and sometimes even impossible to do.<\/span><\/span><\/span>\n<\/p>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t<span style=\"line-height:normal\"><b><span lang=\"EN-GB\"><span style=\"color:#333333\">Data analysis<\/span><\/span><\/b><span lang=\"EN-GB\"><span style=\"color:#333333\">\u00a0<\/span><\/span><\/span>\n<\/p>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">You have to consider whether you need any new soft- and hardware, and whether your group members need training sessions. For data analysis, you can use services for a fee offered by other institutions, e.g., the processing of big data at the UT High Performance Computing Centre, or a service for a fee from the UT Center for Statistical Consultancy.\u00a0<\/span><span style=\"color:#ffffff\">S<\/span><\/span><\/span>\n<\/p>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t<span style=\"line-height:normal\"><b><span lang=\"EN-GB\"><span style=\"color:#333333\">Storing and making of backups\u00a0<\/span><\/span><\/b><\/span>\n<\/p>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">The main IT services offered by the university are free of charge; for other solutions, a fee may be charged. The need for storage space and its cost will depend on the expected volume of the data. <\/span><\/span><\/span>\n<\/p>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">Scanning or digitising and optical character recognition (OCR) requires soft- and hardware and manpower. You should also consider data protection, e.g., whether you need a separate server for sensitive data. Do you need some additional equipment, as backups have to be made regularly and at least one copy of the backup has to be stored at some other location? <\/span><\/span><\/span>\n<\/p>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t<span style=\"line-height:normal\"><b><span lang=\"EN-GB\"><span style=\"color:#333333\">Long-time storage and sharing of data<\/span><\/span><\/b><\/span>\n<\/p>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">Preparation of data for sharing may be labour-consuming if the data has to be converted into other formats. You must make sure that all your data are anonymised, but in case of audio and video files, it is a hard and time-consuming work.<\/span><\/span><\/span>\n<\/p>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">On this stage, you may also need some legal advice to make sure that all problems related with copyrights or licences will be correctly solved.<\/span><\/span><\/span>\n<\/p>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">Institutional data repositories usually do not charge a fee. Storing of big data in any repository is a chargeable service, but the fees may vary greatly.<\/span><\/span><\/span>\n<\/p>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">If your research involves big data, it may be advisable to hire a data manager who is skilful in handling data, can be responsible for the data management of the whole work group and can offer advice and training.<\/span><\/span><\/span>\n<\/p>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t<span style=\"line-height:normal\"><span lang=\"EN-GB\"><span style=\"color:#333333\">If your cooperation partners are from abroad, you need to plan for the costs of organising meetings and seminars.<\/span><\/span><\/span>\n<\/p>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\tA poster that illustrates the costs of RDM:\u00a0<span class=\"file media-element file-os-files-link\" data-file_info=\"%7B%22fid%22:51902,%22view_mode%22:%22os_files_link%22,%22type%22:%22media%22%7D\"><img decoding=\"async\" alt=\"\" class=\"file-icon\" src=\"\/profiles\/openscholar\/modules\/os\/modules\/os_files\/icons\/application-pdf.svg\"> <a href=\"https:\/\/sisu.ut.ee\/wp-content\/uploads\/sites\/301\/openaire_rdm_researcher_costs.pdf\">openaire_rdm_researcher_costs.pdf<\/a><\/span>\n<\/p>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t<span style=\"font-size:14px\"><span class=\"file media-element file-os-files-link\" data-file_info=\"%7B%22fid%22:51902,%22view_mode%22:%22os_files_link%22,%22type%22:%22media%22%7D\">Resource:\u00a0<\/span>O\u2019Connor, Ryan, Delipalta, Alexandra, &amp; Jones, Sarah. (2020). What will it cost to manage and share my data?. Zenodo. <a data-url=\"http:\/\/doi.org\/10.5281\/zenodo.3837717\" href=\"http:\/\/doi.org\/10.5281\/zenodo.3837717\" target=\"_blank\" title=\"\" rel=\"noopener\">http:\/\/doi.org\/10.5281\/zenodo.3837717<\/a><\/span>\n<\/p>\n<p style=\"margin-bottom: 7.5pt;text-align: justify\">\n\t<span style=\"font-size:14px\">In this context, it is also very interesting to look at the sources from which the cost of storing the data is covered and how the money is distributed according to the position of the researcher:<\/span>\n<\/p>\n<p style=\"margin-bottom: 7.5pt;text-align: center\">\n\t<img loading=\"lazy\" decoding=\"async\" width=\"896\" height=\"595\" class=\"alignnone wp-image-192\" src=\"https:\/\/sisu.ut.ee\/wp-content\/uploads\/sites\/301\/costs.png\" title=\"costs.png\" alt=\"Costs\" srcset=\"https:\/\/sisu.ut.ee\/wp-content\/uploads\/sites\/301\/costs.png 896w, https:\/\/sisu.ut.ee\/wp-content\/uploads\/sites\/301\/costs-300x199.png 300w, https:\/\/sisu.ut.ee\/wp-content\/uploads\/sites\/301\/costs-768x510.png 768w\" sizes=\"auto, (max-width: 896px) 100vw, 896px\">\n<\/p>\n<p style=\"margin-bottom: 7.5pt\">\n\tResource:\u00a0European Commission, Directorate-General for Research and Innovation,\u00a0European Research Data Landscape \u2013 Final report, Publications Office of the European Union, 2022,\u00a0<a href=\"https:\/\/data.europa.eu\/doi\/10.2777\/3648\" target=\"_blank\" rel=\"noopener\">https:\/\/data.europa.eu\/doi\/10.2777\/3648<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Creating and updating of the DMP is a collective effort. However, to facilitate the completion of the project, to ensure the quality of its results and data, and to publish articles, persons responsible for each step of this effort need &#8230;<\/p>\n","protected":false},"author":78,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"class_list":["post-55","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/sisu.ut.ee\/andmehaldus\/wp-json\/wp\/v2\/pages\/55","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/sisu.ut.ee\/andmehaldus\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/sisu.ut.ee\/andmehaldus\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/sisu.ut.ee\/andmehaldus\/wp-json\/wp\/v2\/users\/78"}],"replies":[{"embeddable":true,"href":"https:\/\/sisu.ut.ee\/andmehaldus\/wp-json\/wp\/v2\/comments?post=55"}],"version-history":[{"count":1,"href":"https:\/\/sisu.ut.ee\/andmehaldus\/wp-json\/wp\/v2\/pages\/55\/revisions"}],"predecessor-version":[{"id":309,"href":"https:\/\/sisu.ut.ee\/andmehaldus\/wp-json\/wp\/v2\/pages\/55\/revisions\/309"}],"wp:attachment":[{"href":"https:\/\/sisu.ut.ee\/andmehaldus\/wp-json\/wp\/v2\/media?parent=55"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}